2026 Oxford Institute: Participant Agreement

This agreement is entered into between the International Association of Psychology and Counseling (IAPC), here-in-after referred to as the “Oxford Institute”, and Registered Participant (that’s you), herein after referred to as “Participant”. Both the Oxford Institute and Participant agree to the following:

Housing Option

The Oxford Institute shall provide nightly housing (as specified in participant’s registration selection) beginning no later than 3:00 PM on Tuesday, 30 June 2026, with check out and departure no later than 12:00 noon on Monday, 6 July 2026.

Travel

The registration fee does not include international airfare, or transportation to and from St Hilda’s College, Oxford. Participant shall be responsible for the cost of all transportation, including train, taxi, bus, “the tube,” etc. in the United Kingdom — with the exception of Institute-sponsored field trips.

Medical Expenses

Participant agrees to assume responsibility for the cost of all medical-related expenses, including the cost of any medical treatment, drugs, or emergency transportation incurred on behalf of the participant as deemed necessary by program staff in the event of illness or accident. Participant agrees to maintain adequate medical coverage while in the UK. Participant agrees to assume full responsibility for the cost of transportation to a medical facility in the United Kingdom, or in the event a return to their home country is necessitated by accident or illness.

Meals

Except for breakfast, the cost of all food and meals is the responsibility of participant, at participant’s expense.

Incidental and Non-Specified Expenses

Participant shall be responsible for all personal expenses not otherwise expressly covered in this agreement. In the event that Participant is alleged liable for damages of any kind, Participant shall be responsible for ameliorating any such liability, including the necessary cost of legal defense, etc. Participant shall be responsible for the payment of any fines, court costs, or damages for which the Participant is held legally liable.

Unused Housing or Transportation

No credit or refund shall be provided for any portion of housing, events, or transportation not utilized by the Participant for any reason.

Non-Institute Activities

With the exception of Institute meeting times, field trips, and group transportation, Participants are “on their own” regarding free time and activities.

Release of Liability

Participant agrees to “hold harmless” IAPC, IAPC Officers and Board Members, the Institute Director and Staff, and other IAPC agents, employees, or subcontractors for any damage or liability of any kind what-so-ever, other than expressly stated in this agreement.

Refund Policy

Before May 1, 2026; a full program fee refund will be provided upon request. A 50% partial refund (minus administrative and reservation fees) will be provided until June 1, 2026. Due to housing and travel booking commitments, no program fee refund will be provided after June 1, 2026.

Modification

The Oxford Institute reserves the right to alter the travel itinerary and housing venue and other aspects of the program as circumstances may warrant.