2027 Oxford Institute: Participant Agreement

This agreement is entered into between the International Association of Psychology and Counseling (IAPC), here-in-after referred to as the “Oxford Institute”, and Registered Participant (that’s you), herein after referred to as “Participant”. Both the Oxford Institute and Participant agree to the following:

Housing Option

The Oxford Institute shall provide nightly housing (as specified in participant’s registration selection) beginning no later than 3:00 p.m. on Friday, 2 July 2027, with check out and departure no later than 12:00 noon on Friday, 9 July 2027.

Travel

The registration fee does not include international airfare, or transportation to and from St Hilda’s College, Oxford. Participant shall be responsible for the cost of all transportation in the United Kingdom, including train, taxi, bus, and “the Tube”.

Medical Expenses

Participant agrees to assume responsibility for the cost of all medical-related expenses, including the cost of any medical treatment, drugs, or emergency transportation incurred on behalf of the participant as deemed necessary by program staff in the event of illness or accident. Participant agrees to maintain adequate medical coverage while in the UK. Participant agrees to assume full responsibility for the cost of transportation to a medical facility in the United Kingdom, or in the event a return to their home country is necessitated by accident or illness.

Meals

Except for breakfast, the cost of all food and meals is the responsibility of participant, at participant’s expense.

Incidental and Non-Specified Expenses

Participant shall be responsible for all personal expenses not otherwise expressly covered in this agreement. In the event that Participant is alleged liable for damages of any kind, Participant shall be responsible for ameliorating any such liability, including the necessary cost of legal defense, etc. Participant shall be responsible for the payment of any fines, court costs, or damages for which the Participant is held legally liable.

Unused Housing or Transportation

No credit or refund shall be provided for any portion of housing or events not utilized by the Participant for any reason.

Non-Institute Activities

With the exception of official Institute activities, Participants are “on their own” regarding free time and activities.

Release of Liability

Participant agrees to “hold harmless” IAPC, IAPC Officers and Board Members, the Institute Director and Staff, and other IAPC agents, employees, or subcontractors for any damage or liability of any kind what-so-ever, other than expressly stated in this agreement.

Refund Policy

Before April 20, 2027, a full program fee refund will be provided upon request. A 50% partial refund will be provided until June 1, 2027. Due to housing and travel booking commitments, no program fee refund will be provided after June 1, 2027. In the event of a last-minute cancellation due to illness or injury, the 2027 paid registration may be credited toward attendance in 2028. In the unlikely event that the Institute is cancelled by IAPC, participants receive a full refund.

Spouses, Companions, and Accompanying Children

The Institute welcomes spouses and adult travel companions. As the housing contract with St. Hilda’s College is per person rather than per room, a spouse, family member, or travel companion sharing a room with a participant must pay the same registration fee. Each attendee must complete, sign, and submit all registration forms at the same time as the sponsoring professional participant’s materials and payment. A parental signature is required for any accompanying participant under 18.

A minor child may share a room or occupy an adjacent room with their parents. Under the housing contract, each child over the age of two requires a bed and occupies one registration slot, so the fee for a child sharing a room with a parent is the same as the parent’s. The Institute does not provide childcare; supervision of children is the parent’s responsibility at all times, and you will need to bring your own crib or bedding for an infant or toddler. Travel companions are not permitted in presentation sessions due to subject matter, unless prior arrangements have been made with the presenter and the Institute Director.

Modification

The Oxford Institute reserves the right to alter the program itinerary and other aspects of the program as circumstances may warrant.