Participant Agreement

This agreement is entered into between the International Association of Psychology and Counseling (IAPC), here-in-after referred to as the “Oxford Institute”, and  Registered Participant (that’s you), herein after referred to as “Participant”. Both the Oxford Institute and Participant agree to the following:

Housing Option – The Oxford Institute shall provide nightly housing (as specified in participant’s registration selection) beginning no later than 3:00 PM on Tuesday, 16 July 2024, with check out and departure no later than 10:00 a.m. on Monday, 22 July 2024.

Travel – The registration fee does not include international airfare, or transportation to and from St Hilda’s College, Oxford. Participant shall be responsible for the cost of all transportation, including train, taxi, bus, “the tube,” etc. in the United Kingdom – with the exception of Institute -sponsored field trips.

Medical Expenses – Participant agrees to assume responsibility for the cost of all medical-related expenses, including the cost of any medical treatment, drugs, or emergency transportation incurred on behalf of the participant as deemed necessary by program staff in the event of illness or accident. Participant agrees to maintain adequate medical coverage while in the UK. Participant shall provide “proof of vaccination” as may be required for entry into the UK. Participant agrees to assume full responsibility for the cost of transportation to a medical facility in the United Kingdom, or in the event a return to their home country is necessitated by accident or illness.

Meals – Except for breakfast, the cost of all food and meals is the responsibility of the participant, at participant’s expense.

Incidental and non-specified expenses – Participant shall be responsible for all personal expenses not otherwise expressly covered in this agreement. In the event that Participant is alleged liable for damages of any kind, Participant shall be responsible for ameliorating any such liability, including the necessary cost of legal defense, etc. Participant shall be responsible for the payment of any fines, court costs, or damages for which the Participant is held legally liable.

Field trips – Unless otherwise noted, each Participant shall be responsible for the cost of their own transportation and/or admission fee to any historical site, museum, or other venue.

Unused Housing or Transportation – No credit or refund shall be provided for any portion of housing, events, or transportation not utilized by the Participant for any reason.

Non-Institute Activities – With the exception of Institute meeting times, field trips, and group transportation, Participants are “on their own” regarding free time and activities.

Release of Liability – Participant agrees to “hold harmless” IAPC, other co-sponsoring organizations, the Institute Director and Staff, and other IAPC agents, employees, or subcontractors for any damage or liability of any kind what-so-ever, other than expressly stated in this agreement.

Refund policy – Before 1 May 2024, a full program fee refund will be provided upon request.  Due to housing and travel booking commitments, program fee refunds requested after 1 May 2024 will be subject to a $250 cancellation fee. 

Modification – The Oxford Institute reserves the right to alter the travel itinerary and housing venue and other aspects of the program as circumstances may warrant.

 

By registering and paying online you are agreeing to the Participant Agreement terms as stated above.