This agreement is entered into between the “Scotland Institute” – a sponsored program of the International Association of Psychology and Counseling (IAPC) – herein after referred to as the “Scotland Institute” and Registered Participant (that’s you); herein after referred to as “Participant”. Both the Scotland Institute and Participant agree to the following:
Housing – The Scotland Institute shall make available nightly housing (shared, double occupancy, unless upgrade is confirmed) beginning no later than 3:00 PM on Wednesday, July 26, 2023, with check out and departure no later than Tuesday, August 1, 2023 at 10:00 AM.
Travel – The registration fee does not include international airfare, or in-country transportation costs to and from Pollack Halls, University of Edinburgh. Participant shall be responsible for the cost of all transportation in Scotland, unless otherwise noted.
Medical Expenses – Participant affirms adequate medical coverage while in Scotland. Participant assumes responsibility for the cost of any medical treatment, drugs, or transportation incurred on behalf of the participant as deemed necessary by program staff in the event of illness or accident. Participant assumes responsibility for the cost of transportation to a medical facility in the United Kingdom, or in the event a return to their home country is necessitated by accident or illness.
Meals — Except for breakfast, the cost of all food and meals is the responsibility of participant, at participant’s expense.
Incidental and non-specified expenses — Participant shall be responsible for all personal expenses not otherwise expressly covered in this agreement. In the event that Participant is alleged liable for damages of any kind, Participant shall be responsible for ameliorating any such liability, including the necessary cost of legal defense, etc. Participant shall be responsible for the payment of any fines, court costs, or damages for which the Participant is held legally liable.
Field trips – Unless otherwise noted, each Participant shall be responsible for the cost of their own transportation and/or admission fee to any historical site, museum, or other venue.
Unused Housing or Transportation – No credit or refund shall be provided for any portion of housing, events, or transportation not utilized by the Participant for any reason.
Non-Institute Activities —With the exception of Institute meeting times, field trips, and group transportation, Participants are “on their own” regarding free time and activities. Participants are encouraged to arrange activities of mutual interest with fellow institute participants, as desired.
Release of Liability – Participant agrees to “hold harmless” IAPC, Scotland Institute staff, employees, and agents from any damage or liability of any kind what-so-ever, other than expressly stated in this agreement.
Refund policy – Before May 1, 2023; a full program fee refund will be provided, minus a $250 administrative fee. Due to housing and travel booking commitments, no program fee refund will be provided after May 1, 2023 – regardless of circumstances. However, in the event a participant is unable to attend the institute, a substitute is allowed, provided the substitute participant meets and agrees to all Institute participation requirements.
Modification – The Scotland Institute reserves the right to alter the travel itinerary and housing venue and other aspects of the program as circumstances may warrant.
By registering and paying online you are agreeing to the Participant Agreement terms as stated above.